Set Up Project | Research Enterprise Services (NU-RES)

The Notice of Award (NoA) with newly obligated funds is received and tracking number assigned
A congratulatory email is sent to PI with tracking number, requesting new budget and pertinent documentation, as applicable
Advanced Account is created (when needed)
Award Obligation Setup (AOS) form is created and backup compilation begins
Award Package Three-Step Review takes place: GMA – GO – Associate Director
GMA receives approved Award Package and sends to NU-RES Finance for Banner account setup
Award is set up by NU-RES Finance and the status in tracking sheet is changed to complete
Award Package is uploaded to COEUS and Shared Drive

Associate Director performs a preliminary review of the Award Package and routes setup instructions to the assigned Sponsored Account Analyst.

NU-RES Finance receives award package from the GMA team
NU-RES Finance Associate Director reviews award, completes Setup Data Sheet and Informational Form
Award & Setup documentation routed to the assigned Sponsored Account Analyst (SAA)
SAA creates Grant and Fund number(s) in banner, enters award data, and budget
Banner account information emailed to PI/College, Grant Officer, Financial Analyst, and Budget Office (OFPSA)

*Setups are completed within 5 business days of receipt

Award Package is forwarded to NU-RES Finance mailbox: [email protected].

Account Type	Description	Materials and Information Required
Advance/At-Risk Accounts	Colleges may request at-risk accounts while an award is being negotiated but should be aware that expenditures incurred may not be allowed, dependent upon the final terms and conditions. Any unallowable expenditures will need to be transferred to a department/College account. Prior to setup, need to confirm whether pre-award spending is allowed. Ensure that either: The advance account start date is less than 90 days prior to the start date of the anticipated award (for federal grants); OR Complies with funding agency guidelines; OR Has been approved, in writing, by the funding agency	Funding agency’s intent to fund the project Preliminary budget Scope of Work Copies of IRB/IACUC/IBC approvals, as applicable Department account number.
Administratively Initiated Requests (AIR)	AIRs are advance accounts initiated by NU-RES upon receipt of a notice of award. Account allows PIs to incur costs while the compliance checks are being completed.	Automatically initiated by NU-RES, no documentation from department is needed.

Account Type

Description

Materials and Information Required

Advance/At-Risk Accounts

Colleges may request at-risk accounts while an award is being negotiated but should be aware that expenditures incurred may not be allowed, dependent upon the final terms and conditions. Any unallowable expenditures will need to be transferred to a department/College account.
Prior to setup, need to confirm whether pre-award spending is allowed. Ensure that either:

The advance account start date is less than 90 days prior to the start date of the anticipated award (for federal grants); OR
Complies with funding agency guidelines; OR
Has been approved, in writing, by the funding agency

Funding agency’s intent to fund the project
Preliminary budget
Scope of Work
Copies of IRB/IACUC/IBC approvals, as applicable
Department account number.

Administratively Initiated Requests (AIR)

AIRs are advance accounts initiated by NU-RES upon receipt of a notice of award. Account allows PIs to incur costs while the compliance checks are being completed.

Automatically initiated by NU-RES, no documentation from department is needed.