Preparing Your Application Using Grants.Gov

Getting Started: Preparing Your Application Using Grants.Gov

Basic Requirements

Basic InformationPI Name:ePAWS # or Coeus #Due Date:
Attachment File SizeRead the federal award‐making agency’s application instructions for the file size limit for each grant application package you submit. Grants.gov suggests limiting the file size of the entire

grant application package including all the attachments to 200MB.

Attachment File Naming ConventionReview the application instructions provided by the award‐making agency for their attachment restrictions. Also review the instructions on the form you are completing. If there are no restrictions for file names identified by the agency or in the form, use only the following characters: A‐Z, a‐z, 0‐9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, ampersand, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, equal sign, and limit the file name to 50 or fewer characters.

Do not attach any documents with the same name. All attachments should have a unique name.

Attachment TypesEach agency has their own restrictions on the type of attachments (e.g., .pdf,.xls,.docx). If you are adding a video (e.g., .mpeg,.mov), image (e.g., tif,. jpg.,.png), or audio (e.g., .wav,.aif,.au, etc.) be sure to compress these files for web usage. There are different types of applications and compression methods, so please be sure to check the agency instructions for guidance on

quality, resolution, and bit rate standards they allow for submission.

Special CharactersGrants.gov is configured to receive and transfer all UTF‐8 characters, which includes those characters commonly referred to as “special characters.” Examples of special characters include the tilde (~), letters with accent marks (á), and Greek letters (μ). Grants.gov will receive and

transfer all UTF‐8 characters as they are entered into Grants.gov via pdf submissions.

Standard Forms

SF424 (R&R)Type of Submission; Applicant Information; NU Tax ID Number; Title; Project Period; PI Contact Information; Estimated Funding; Authorized Representative Contact Information.
RESEARCH & RELATED

Senior/Key Person Profile (Expanded)

PI Contact Information; Senior/Key Personnel Contact Information; Biographical Sketch(es)
RESEARCH & RELATED Other

Project Information

Human Subjects; Vertebrate Animals; International Collaborators; Project Summary/Abstract; Project Narrative; Referenced Cited; Facilities & Other Resources; Equipment; Other Attachments.
RESEARCH & RELATED BudgetNU DUNS Number; Budget Periods entered individually; Budget Justification. Be sure to select “Next Period” in order to enter subsequent budget periods.
RESEARCH & RELATED

Subaward Budget

Use the R&R Budget‐ be sure to select “Subaward/Consortium” box; Budget Justification. Attach one budget for each subaward organization.
Project/ Performance SiteEnter each performance site‐ be sure to enter zip code + four; Congressional District.
Attachments FormUsed by certain agencies. Be sure to review the application instructions provided by the award‐making agency.

Best Practices

FormatSave often!

Limit Application File Size/ File Name Characters

Avoid Special Characters in File Names ($, %, &, *, etc.)

Data EntryUse Correct DUNS Number in the SF424 Cover Page Enter Zip Code + 4 digits

Enter Congressional District in correct format (xx‐000)

SoftwareMake sure you have Grants.gov compatible software (Adobe Reader)
Required Sections for Non‐ Lead OrganizationCover Sheet

Table of Contents (auto generated) Biographical Sketch(es)

Budget & Budget Justification Current & Pending Support

Facilities, Equipment & Other Resources

Getting Help

Support: [email protected]

Grant Officer: https://research.northeastern.edu/nu-res/contact/

Northeastern University Research Enterprise Services (NU-RES)

e‐Submissions Site: https://research.northeastern.edu/nu-res/e-submissions/

Last Updated on December 18, 2024